Users

Users in Opentimeclock refer to individuals who have access to the time tracking and management system. They can be categorized into different roles, such as employees, managers, and administrators, each with specific permissions and responsibilities. Employees can clock in and out, view their time entries, and access schedules. Managers and administrators, on the other hand, can manage employee records, approve timesheets, and generate reports, ensuring efficient workforce management.

The Users tab provides an overview of all personnel in the system.

• Add User – Create a new employee, manager, or admin account.

• Self Sign Up: ON/OFF – Allow employees to create their own accounts by sending them the link.

• Copy Last User – Duplicate the most recent user’s profile/settings for quick setup.

• Email to User – Send login details to selected users.

• Import Excel – Upload a list of users from an Excel file with the provided template.

• Print Barcode – Generate barcodes for employee time clock use.

• Archive Selected Users – Move selected users to the archived list (inactive).

• Show Archived – Display all archived users in the list.

• Bulk Edit – Make changes to multiple user accounts at once.

• Sort Order (Last Name, First Name) – Choose how users are displayed (by name order).

• Department Filter – View users by department.

• Search Box – Find users by name, username, or ID.

• Edit – Change user details.

• Copy – Duplicate a user profile.

• Archive – Move an individual user to the archived list (inactive).

• Show Archived Users Button – Expand to view archived users.

• Unarchive/Delete Selected Users – Restore archived users or permanently delete them.