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Keeping accurate records of employee time and attendance is crucial for any business. It ensures payroll is processed correctly and efficiently. Manually tracking when employees start and end their shifts, take breaks, and time off can be tedious and prone to errors. Using time tracking software automates the process, saving you time while improving accuracy.

TimeTrax by Pyramid Time Systems is a popular time and attendance software designed specifically for small to mid-sized businesses. Here is an overview of TimeTrax, its features, pricing, and how it can benefit your business:

What is TimeTrax?

TimeTrax is time and attendance software developed by Pyramid Time Systems, a company that has been providing automated time tracking solutions since 1991. It allows you to track when employees clock in and out, take breaks, and time off. This data is then seamlessly integrated into your payroll system for processing.

TimeTrax runs on a Windows PC using either a mouse, keyboard, or optional badge time clock for employees to record their time. It captures valuable workforce data and generates reports to help you understand how time is being spent. The software includes built-in payroll exports, analytics, scheduling, and compliance tracking.

Key Features of TimeTrax

Here are some of the key features included with TimeTrax time and attendance software:

- Time Clock Options: Employees can clock in and out using the software interface, keyboard shortcuts, or an optional badge time clock. This provides flexibility for businesses.

- Payroll Integration: Seamlessly exports employee time data to payroll systems like QuickBooks, Gusto, and more. Saves time on payroll preparation.

- Scheduling: Create and manage schedules for employees. Track schedule adherence and identify unauthorized overtime.

- Analytics: In-depth reports on workforce utilization, absenteeism, overtime, and more. Identify trends to improve efficiency.

- Leave Tracking: Track vacation, sick time, and other leave. Ensures accurate leave balances company-wide.

- Notifications: Set up alerts for late clocks, missing punches, absenteeism, and non-adherence. Helps enforce policies.

- Access Control: Limit application access to authorized users. Protect sensitive data.

- Mobile Access: Web-based, mobile-optimized employee portal. Allows remote clocking in/out.

- Custom Reporting: Build custom reports to extract key data easily. Get insights into time tracking.

These features provide robust yet easy-to-use tools for managing all aspects of employee time and attendance. The software is designed to save you time while reducing payroll errors and non-compliance risks.

TimeTrax Pricing and Editions

TimeTrax is available directly from Pyramid Time Systems. There is a one-time license fee starting at $435 for the software. This covers 50 employees with additional packs available.

The Starter Edition includes core time tracking with payroll exports, scheduling, reporting, and 1 year of support.

The Professional Edition adds leave tracking, analytics, notifications, and more advanced features. Support is included for 2 years.

Enterprise Edition has everything in Pro plus mobile apps, advanced reporting, and customization. Support is included for 3 years.

Additional employee packs, technical support renewals, training, and time clock hardware can be added optionally. Volume discounts are available for multiple licenses. Free pre-sales support is provided to help determine the best edition and features for your needs.

Optional Badge Time Clock Hardware

In addition to the software, Pyramid Time Systems offers several badge time clock models for employees to conveniently clock in and out:

- Buddy Punch: A simple two-button wall-mounted time clock starting at $169.

- Intro: Touchscreen time clock with employee messaging at $519.

- Evolution: Robust touchscreen clock with job costing, tip tracking etc. starting at $615.

- Pocket Clock: Portable handheld badge clock for mobile employees starting at $319.

These time clocks connect to TimeTrax software using WiFi or ethernet. Using a time clock generally improves compliance compared to manual tracking.

Benefits of Using TimeTrax

Here are some of the benefits businesses can realize from implementing TimeTrax time and attendance software:

- Accurate Payroll: By seamlessly integrating hours tracked in TimeTrax into payroll, you avoid manual errors. This ensures employees are paid precisely for the time worked.

- Improved Compliance: Automated tracking results in more accurate time data. This reduces compliance risks and potential fines.

- Labor Cost Optimization: With robust reporting and analytics, you can identify trends and problem areas to control labor costs.

- Reduced Time Theft: Features like scheduled adherence notifications minimize unauthorized overtime and buddy punching.

- Enhanced Productivity: With better insight into how time is being spent, you can improve employee productivity.

- Streamlined Processes: Automating tedious time tracking tasks saves your managers time and frustration.

- Scalability: TimeTrax can scale to accommodate a growing workforce while maintaining robust features and performance.

- Better Employee Experience: An intuitive automated system is appreciated by employees over manual tracking.

The bottom line is TimeTrax provides a complete timekeeping system to help your business minimize payroll headaches, reduce compliance risks, control labor costs, and improve workforce productivity.

Is TimeTrax Right for Your Business?

TimeTrax is designed for any small to mid-sized business looking to upgrade from manual timekeeping methods. It's scalable for businesses with up to hundreds of employees across various roles and departments. The software can handle complex pay rules, schedules, and leave policies.

Here are some examples of businesses that would benefit most from TimeTrax:

- Restaurants & Hospitality: Track hourly staff across multiple shifts with tip tracking. Enforce breaks and minimize overtime.

- Retailers: Implement time clocks in multiple store locations. Track time by department codes.

- Healthcare Clinics: Scheduling, mobile access, and leave tracking for nurses and other staff. HIPAA compliant.

- Professional Services: Bill clients accurately using project tracking. Better understand utilization.

- Manufacturing: Scheduling, job costing, overtime tracking for production staff. Integrate with shop floor systems.

- Field Services: Mobile apps allow offsite techs and drivers to clock in/out in the field. GPS verified timesheets.

Virtually any business that needs to track employee time for payroll, billing, or operational purposes can benefit from TimeTrax. It replaces tedious and inaccurate manual timekeeping.

What Users Are Saying About TimeTrax

With over 25 years in business, TimeTrax has many satisfied customers. Here are a few examples of feedback from real users:

"TimeTrax has made our payroll processes so much simpler. Integrating the hours data into our payroll system saved us so much time and eliminated errors we had doing it manually."

"The reporting gives us incredible insight into productivity and workforce utilization. We've been able to improve scheduling and staffing since implementing TimeTrax."

"As a multi-location retailer, having TimeTrax standardize our timekeeping across all stores has improved compliance and given us a single source of truth."

"As a manufacturing company paying employees for multiple jobs, we love the job costing features. We can track exact time spent on each project or task now."

"Having employees use the badge time clocks instead of paper timesheets has improved attendance and punctuality. It's also minimized time theft."

These real-world experiences reflect the benefits and value TimeTrax provides. The combination of accuracy, integration, analytics, and automation helps businesses optimize their workforce productivity and control costs.

Conclusion

In summary, TimeTrax provides a robust time and attendance management system for up to hundreds of employees. By seamlessly integrating with payroll, improving compliance, enhancing analytics, and automating processes, it saves businesses time and money associated with manual payroll and ineffective labor tracking.

With customizable web and badge clock options, rich reporting, and advanced scheduling features, TimeTrax gives organizations the tools they need to better understand and manage their labor costs and productivity.

If your business is looking to upgrade from paper timesheets or outdated software, TimeTrax is a modern platform worth considering. The range of editions and price points allow for scaling to meet the needs and budget of any growing SMB.

Getting Started with TimeTrax

Implementing a new time and attendance system may seem daunting, but Pyramid Time Systems strives to make the process of getting TimeTrax up and running as smooth as possible. Here are some tips to get started:

Choosing the Right Edition

Evaluate your business needs and budget to select the right TimeTrax edition. The starter edition offers core functionality while higher tiers add advanced features. Consider talking to a sales rep for guidance. They can help match the right edition to your requirements.

Installing the Software

TimeTrax installs locally on a Windows PC. You'll need to dedicate a computer to act as your time clock server. The process is wizard-driven and painless for most users. Detailed installation guides are also available if needed. You may want an IT resource to handle this part of the initial setup.

Configuring Employees and Pay Rules

Once installed, the next step is setting up employees in the software by importing from payroll or adding manually. Pay rules like regular and overtime hours must be configured properly. TimeTrax includes many out-of-the-box pay rule templates that can be customized as needed.

Training Employees on Usage

For a smooth rollout, properly train employees on when and how to use TimeTrax to clock in and out. Make sure they understand any policies around missing punches, early/late arrivals, and time-off requests. Proper training is key to drive engagement and compliance.

Integrating with Payroll

One of TimeTrax’s biggest values is seamless payroll integration. Work with your payroll provider to set up the export process. Imports into systems like QuickBooks, ADP, Gusto and others are straightforward. This saves hours of re-entering data manually.

Analyzing Initial Data Reports

Once employees begin clocking time, dive into TimeTrax’s built-in data reports to analyze trends, identify issues, and make adjustments. Reporting is key to maximizing the value over manual systems. Be sure to use this data for continual optimization.

Ongoing Usage and Support

Plan to continually refine your configuration, policies, and procedures over time for maximum benefit. Lean on TimeTrax’s support team as needed for questions during your first 30 days. Additional multi-year support plans are available after go-live.

By following best practices and working closely with the vendor, most businesses can get TimeTrax implemented and driving ROI in just days or weeks. The system pays for itself through payroll accuracy, compliance, and labor analytics.

TimeTrax Integrations

To maximize the value of TimeTrax, it’s important to understand the available integrations with other systems:

Payroll Software: Seamlessly export employee hours into many leading payroll platforms like QuickBooks, ADP Workforce Now, Paychex Flex, and others. This eliminates dual data entry.

Shop Floor Systems: For manufacturers, TimeTrax integrates with systems like Global Shop Solutions and TritonWare to allocate labor to jobs, projects, and operations.

HRIS Platforms: Send employee data like status changes and time-off requests to your HRIS like BambooHR. Keeps all systems in sync.

Badge Time Clocks: Use hardware time clocks from Pyramid for clocking in/out instead of the web app. Popular options include Buddy Punch, Intro, Evolution, and Pocket Clock.

Access Control Systems: Link badges from access control systems like Lenel and S2 to allow integrated access control and time tracking from one badge.

Video Surveillance: Further enhance compliance by correlating video footage with clock events. Integrates with systems like Verkada and Milestone.

Custom Systems: TimeTrax offers an API to build custom integrations with other business systems like ERPs, project management tools, etc.

Leveraging these integrations eliminates redundant data entry and gets even more value out of your time tracking investment. They enable seamless workflows between TimeTrax other critical business platforms.