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Keeping track of employee time and attendance is a critical task for any business, but it can also be tedious and time-consuming if not done efficiently. That's where TimeTrakGo comes in - it's a user-friendly web and mobile app designed specifically for time tracking, scheduling, reporting and more. With TimeTrakGo, you can ditch the spreadsheets and stop spending hours trying to reconcile time sheets. Instead, you get automated time tracking that syncs across devices in real time.

In this blog post, I'll provide an overview of TimeTrakGo and its key features that makes time tracking simple for both employees and managers. Whether you're just starting out or looking to upgrade your current system, read on to see if TimeTrakGo is the right fit for your business.

Easy Clock In and Out

The core of any time tracking system is the ability for employees to clock in and out with minimal friction. TimeTrakGo makes this process seamless with multiple options:

- Clock in/out on the web browser via desktop or mobile
- Native mobile apps for clocking via iOS or Android devices
- Optional physical time clocks for clocking in/out on-site


Employees can clock in and out using whatever device is most convenient for them at the time. Managers can rest assured knowing time is being tracked accurately across the board.

GPS Location Tracking

For employees working remotely or off-site, TimeTrakGo utilizes GPS location tracking to validate clock ins and outs. This prevents "buddy punching" (when one employee clocks in/out for another) and confirms employees are where they say they are when on the clock.

The app detects when an employee clocks in/out from an unusual location and flags it for review. Managers can set geofences so employees only clock in when at a designated workplace. This ensures accurate time tracking even when direct oversight isn't possible.

Scheduled Shifts and Timesheets

With TimeTrakGo, managers can create and assign recurring shifts to employees. This automates time tracking so they don't have to manually enter hours worked each day. Employees simply clock in/out of their pre-defined shifts.

For one-off shifts or schedule changes, timesheets can also be created and edited as needed. Employees then track time to the appropriate timesheet for a given day. Managers have oversight to review and approve all timesheets before exporting payroll hours.

PTO and Leave Tracking

Tracking paid time off (PTO) and leaves of absence is also seamless in TimeTrakGo. Employees can submit PTO requests which managers can approve or deny based on availability. PTO balances auto-update after approval so everyone has clarity into remaining time off.

For leaves like jury duty, bereavement, or extended medical leave, the platform accommodates these scenarios as well. Managers can create leave time rules and electronically send leave request forms for employees to fill out. All leave data integrates with payroll so paid and unpaid time off is clearly defined.

Overtime Tracking

For hourly employees, monitoring overtime is especially important for proper wage and labor compliance. With TimeTrakGo, overtime hours are automatically flagged when they exceed defined thresholds. Managers can configure different overtime policies across departments if needed.

On the employee side, they can digitally acknowledge overtime when it occurs to ensure awareness and consent. From a reporting perspective, TimeTrakGo provides overtime alerts and details in case further review is required. Having these guardrails prevents surprise overtime costs down the road.

Project and Task Tracking

For professional services teams, TimeTrakGo enables detailed project and task tracking. Employees can toggle between various projects and tasks as they work during the day. All time entries are tagged to the appropriate codes for later review.

From a management perspective, this data can be segmented by project, task, employee, date range, and more. Labor costs can be tracked to see the most profitable (or unprofitable) projects. Bottlenecks are identified when too many hours pile up on certain tasks. All this visibility enables smarter project planning and resource allocation decisions.

Expense Tracking and Reimbursement

Expenses are a necessary reality in business, but processing and reimbursing them can lead to headaches without the right system. TimeTrakGo makes it simple for employees by letting them submit expenses right from their mobile device.

Receipts and details can be photographed or uploaded on the go. Managers then review expenses online and can digitally approve or ask clarifying questions. Once approved, reimbursements are processed according to company policies. Expenses sync directly into accounting systems for easier auditing down the road.

Web and Mobile Access

The TimeTrakGo platform is accessible via any web browser for maximum flexibility. Managers can oversee their team's time tracking from their desktop. Employees can clock in/out or submit requests from home or on the go via mobile.

Native iOS and Android apps are available to provide optimal experience on mobile devices. Having these options ensures the solution works for organizations with distributed workforces and remote employees. Everyone stays connected no matter where they are located.

Labor Cost Reporting

For payroll and cost accounting purposes, TimeTrakGo provides detailed reporting on all labor hours and wages. This includes total hours, overtime, PTO, leave, and more broken down across the organization.

Data can be exported to payroll systems or accounting tools like QuickBooks for seamless processing. At a glance, managers can see their total labor costs for any period to inform budgeting decisions. More granular reporting provides insights into which employees or departments drive the most labor expense.

Scheduling and Shift Coverage

TimeTrakGo provides configurable shift scheduling suited for various industries and work week configurations. Managers can build shift templates that reflect their standard hours of operation and staffing needs. These templates simplify scheduling by allowing managers to assign recurring shifts.

The system accounts for shift conflicts and overlaps automatically to prevent double-booking employees. Managers are notified of open shift vacancies that need coverage. Employees can view schedules and request time off in the system directly. Overall, smarter scheduling ensures adequate staffing and keeps everyone aligned.

Access Control and Permissions

With role-based access control, TimeTrakGo allows customized permissions across the system. Managers can restrict employee access to only needed features like clocking in/out or submitting requests. Certain administrative functions are limited to managers only.

Within the manager role, additional tiers of access exist. Lower-level supervisors may have access limited to their direct employees. Executives can be given full system oversight. Custom restrictions increase security and prevent unwanted changes or edits of critical data. Granular access settings scale from small teams to large enterprises.

Compliance Management

Workforce compliance should be top of mind, especially for organizations in regulated industries. TimeTrakGo helps manage compliance in multiple ways. Custom reports give insight into overtime worked, night/weekend shifts, and required break periods.

Data exports can feed into other downstream audit tools. Setting up PTO policies and leave workflows improves enforcement. Creating an audit trail of all manual edits also provides documentation. With TimeTrakGo serving as a system of record, compliance becomes easier to demonstrate.

Simple Pricing Structure

TimeTrakGo uses a volume-based pricing model that scales predictably along with your headcount. Plans start at $4 per employee per month, with discounts kicking in at higher tiers. There's also a flat $20 monthly base fee.

No long-term contracts are required, and you can adjust your number of employee licenses month-to-month. Free 14-day trials are offered so you can test the system fully before committing. For organizations wanting dedicated support, Premium Support packages are available starting at $500/month.

Integrations and API

In order for a time tracking platform to work long-term, it has to integrate and share data across your tech stack. TimeTrakGo supports over 50 native integrations with leading platforms like QuickBooks, Xero, Slack, Paylocity, ADP, and more. Real-time syncing keeps metrics current across tools.

For custom integrations, open APIs allow building connections to homegrown or niche business systems. Whether you want to push data into or pull data out of TimeTrakGo, flexibility exists to make it happen. Supporting today's integrations while enabling future growth ensures long-term scalability.

Implementation and Training

Implementing a new platform smoothly takes planning, which TimeTrakGo's customer success team can provide. They guide new customers through data migration, configuration, roll out logistics, and user adoption best practices.

Intuitive end-user tutorials make training employees seamless. For managers, greater access to support and personalized setup ensures they can fully leverage TimeTrakGo. Ongoing training webinars and an online knowledge base provide helpful learning resources over time.

Summary

In today's modern workplace, organizations need better tools to manage critical workflows like time and attendance. Spreadsheets, paper timesheets, and legacy systems no longer cut it. Employees want flexible clocking options that fit their lifestyle. Managers want automation, real-time data, and custom reporting.

TimeTrakGo delivers on these needs with a user-friendly platform built for time tracking in the 2020s. From any device, employees can clock in/out, request time off, submit expenses and more. Managers gain visibility and tools to optimize scheduling, control labor costs, and ensure compliance.

With its simple monthly pricing, free trial, and array of integrations, TimeTrakGo is accessible for organizations of all sizes. Those dealing with complex multi-location workforces or strict regulatory requirements benefit from advanced features like GPS tracking, permissions, and auditing. At the end of the day, TimeTrakGo exists to save both employees and managers time on routine tasks that can distract from higher-value priorities.

If your current process for time, attendance, scheduling, leave management, or expense tracking feels outdated and manual, it's time for an upgrade. Migrating to TimeTrakGo could be your path forward to simplification. Reclaim hours lost to spreadsheet tedium. Empower managers with data-driven decision making capabilities. Give employees flexibility and convenience they'll appreciate. And lay the groundwork for faster, less stressful payroll with automated accuracy.

Time is our most precious asset in business. Don't waste it managing the basics. With TimeTrakGo, your team can clock in, get to work, and focus on what matters most - executing your company's unique mission and vision. To learn more and see for yourself, take advantage of the free 14-day trial. Or contact their team for a customized product demo and implementation plan tailored to your organization's needs. The clock starts now on transforming time into an asset, not a liability.