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Employee time tracking is a critical task for any business, but doing it manually with paper timesheets can be extremely tedious and prone to errors. That's why using software like Timesheets.com for automated time tracking is so valuable - it saves time, reduces mistakes, and provides useful analytics. In this blog post, we'll explore why Timesheets.com is one of the best solutions on the market for employee time tracking.

Easy and Intuitive Interface

One of the biggest advantages of Timesheets.com is the intuitive user interface. Employees can easily log in to enter their hours worked each day, view schedules, request time off, and more. The dashboard makes it simple to see tasks at a glance. The software is designed to be user-friendly for employees at all levels of tech proficiency. Managers can easily review and approve time sheets on their end.

Robust Time Tracking Features

Timesheets.com provides extensive options for tracking employee hours. Users can enter time in various views like single day or week view. There is also a convenient timer feature to clock hours as they work automatically. The time tracking integrates with both hourly payroll and project billing needs. Custom permissions can be set to control what different employees can view and edit.

Accrual Tracking for PTO

Managing paid time off can be a hassle without the right system. Timesheets.com enables businesses to track vacation time, sick days, and other leave accruals. It supports setting up rules for how much time employees earn each pay period and monitors balances. Employees can submit PTO requests, and managers can easily approve or deny time off. This automates what is normally a manual process.

Scheduling and Calendar

The built-in scheduling and shared calendar features make it easy to plan out employee shifts and time off. Managers can create schedules based on role and location and publish them to employees. The calendar helps visualize availability and scheduled PTO at a glance. Employees can also sync their work calendar to personal devices. This improves communication and coordination for staff scheduling.

Mileage and Expense Tracking

Timesheets.com provides mileage and expense tracking to log reimbursable costs incurred by employees. Employees can enter mileage driven for work along with expenses like travel, meals, and supplies. Receipts can be uploaded from a mobile device for documentation. The software calculates reimbursements based on preset company rates. This streamlines the expense report process significantly.

HR Document Storage

In addition to time tracking features, Timesheets.com offers secure HR document storage. Businesses can store employee records like reviews, incidents, warnings, and more. Documents can be uploaded directly into the system and attached to employee profiles with custom access permissions. This gives management insight into employee performance and history.

Robust Reporting

The built-in reporting provides valuable analytics and insights from the time data collected. Managers can view reports on employee hours, labor costs, overtime, absences, project costs, and more. Reports can be exported, scheduled, and customized as needed. The reporting helps businesses identify problems and make data-driven decisions about labor.

Integration with Payroll, Accounting, and more

Timesheets.com integrates with many popular payroll, accounting, and HR platforms including QuickBooks, ADP, Gusto, and BambooHR. This allows easy transfer of hours data for payroll processing. The software also works great alongside task management and project management tools. The API allows for custom integration as well.

Simple and Affordable Pricing

Pricing for Timesheets.com starts at just $5.50 per user per month for their Core plan. There are no long-term contracts required. They offer a free 14-day trial to test it out. The pricing is very competitive compared to other solutions on the market. Volume discounts are available as well for larger businesses to keep costs low.

Excellent Customer Support

Many user reviews praise Timesheets.com for exceptional customer service. Support is available by phone, email, and live chat. Customers consistently report extremely helpful experiences with knowledgeable support staff. For any issues, their team is ready to assist - a big plus for adoption and satisfaction.

Compliant Security Features

Timesheets.com is designed to meet all requirements for security and compliance in the HR technology space. It is SOC 2 audited annually to ensure proper controls. Other security features include role-based access, IP address restrictions, and required electronic approval. These give peace of mind that sensitive employee data is properly protected.

In summary, Timesheets.com provides a complete package for streamlining hourly and employee-based time tracking. The intuitive interface, robust feature set, seamless integrations, great support, and affordable pricing make it a top choice for businesses looking to improve payroll management, scheduling, PTO tracking, and more. The software saves massive time and headaches compared to doing everything manually. For any organization that needs to optimize their workforce management, Timesheets.com is definitely worth exploring. The free trial makes it easy to experience the benefits first-hand.

Time Tracking Software Implementation Best Practices

Switching to a new time tracking system like Timesheets.com can revolutionize how your business manages and analyzes employee hours. But to realize the full benefits, it’s important to plan the implementation and rollout carefully. Here are some best practices to ensure a smooth transition:

Get manager buy-in - Make sure managers understand the benefits of time tracking software and are on board with rolling it out. Their promotion of the new system will be critical for adoption.

Set policies and procedures - Document how the new processes for time tracking, overtime approvals, expense reimbursements, etc will work. This clarifies expectations.

Clean up existing data - Take time to audit and organize any current employee hours records and documentation to import or reference in the new system.

Assign administrator roles - Designate which users will have administrator access to create accounts, configure settings, run reports and more in the software.

Customize configuration - Take advantage of custom fields, permissions, and access settings to tailor Timesheets.com to your workflows and processes.

Create implementation schedule - Develop a project plan for launch with milestones like system setup, testing, training, and go-live target dates.

Pilot test with small group - Before full rollout, do a pilot test with a select team to work out any issues on a smaller scale.

Develop training resources - Create training materials, videos, manuals etc to teach employees and managers how to use the time tracking software.

Execute employee training - Allot time for hands-on training sessions with employees to get them comfortable navigating the system and workflows.

Monitor progress closely - Check-in frequently with users during the transition to field questions, provide extra support, and identify any hiccups.

Continuously optimize - Use feedback and data from the system to tweak configurations, policies, and training to improve adoption after launch.

By taking these steps to thoughtfully plan, test, train on, and monitor Timesheets.com, your organization will be well positioned for a seamless adoption of automated time tracking. The small investment on the front end will pay dividends through increased productivity, happier employees, and more data-driven workforce management. Don’t leave it to chance - utilize best practices to ensure success rolling out this powerful software across your organization. The benefits for payroll accuracy, labor cost visibility, PTO tracking, and more will quickly outweigh the growing pains of change.