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Time tracking and attendance management are crucial elements of running an efficient business. Not only do they provide indispensable data for payroll, but they also help employers better understand employee productivity and identify areas for improvement. While manual time tracking using paper timesheets was once the norm, today's technology offers far more advanced solutions.

One such solution is TimeGuardian Hosted - a robust, cloud-based time and attendance system designed specifically for businesses and organizations. In this blog post, we'll take a close look at TimeGuardian Hosted, including its features, benefits, pricing, and ideal use cases.

Overview of TimeGuardian Hosted

TimeGuardian Hosted is a software-as-a-service (SaaS) solution provided by TimeGuardian, a company that specializes in automated time tracking and management. As a web-based system, TimeGuardian Hosted allows for easy access from any internet-connected device. There is no need to install hardware or software.

The platform offers a suite of tools to track employee time, schedule workers, manage paid time off, and gain data-driven insights. All data is hosted in the cloud and updated in real-time. This enables seamless communication and collaboration across locations. Users can access TimeGuardian from any web browser or mobile device.

Some key features of TimeGuardian Hosted include:

- Easy clock in/out: Employees can clock in and out via the web or mobile app. GPS tracking confirms attendance.

- Labor cost tracking: Monitor labor costs across projects, tasks, or departments.

- Overtime alerts: Get notifications when employees approach overtime. Prevent accidental overtime pay.

- PTO management: Track paid time off accruals and easily approve/deny time off requests.

- Scheduling: Create and manage schedules with drag-and-drop simplicity. Assign shifts based on role or location.

- Geofencing: Set up location-based rules. Clock employees in when they arrive onsite.

- Reporting: Generate reports on employee time, attendance trends, labor costs, schedules, and more. Export or customize.

- Notifications: Set up real-time email or text alerts for late arrivals, early departures, missed punches, overtime, and more.

- API access: Seamlessly integrate TimeGuardian with your existing HRIS, payroll, accounting, or ERP software.

- Access controls: Manage employee access and permissions. Set admin, manager, and employee roles.

These capabilities make TimeGuardian Hosted an end-to-end solution for time management, attendance tracking, scheduling, labor cost analysis, and payroll preparation. The software aims to improve productivity, efficiency, compliance, and cost control across the workforce.

Benefits of TimeGuardian Hosted

Modernizing time tracking with TimeGuardian Hosted offers numerous advantages over manual processes and legacy software. Benefits include:

- Increased accuracy: Automated time tracking eliminates human error prone to paper-based methods. All punches are date/time stamped for verification.

- Real-time insight: Cloud-based access lets managers view attendance and labor data in real-time. Identify and address issues promptly.

- Enhanced compliance: Automated overtime alerts and reports help minimize labor law violations.

- Lower labor costs: Allocate labor resources more efficiently. Avoid overstaffing. Optimize schedules.

- Increased productivity: Automation frees up time spent on administrative tasks. Managers can focus on more strategic priorities.

- Easy implementation: As SaaS, no complex installation necessary. New employees can be added and accessing system quickly.

- Intuitive interface: Clean, modern, user-friendly design. Simplifies daily use for employees and managers.

- Mobile access: Native mobile apps for on-the-go usability. Employees can clock in/out from their smartphone.

- Real-time notifications: Stay on top of attendance issues as they occur via email, text or in-app alerts. Prevent workforce problems.

- Enhanced analytics: Robust reporting provides actionable analytics to drive operational decisions.

- Tight security: Cloud platform offers enterprise-grade security, encryption, permissions, and access controls.

- Scalability: Cloud-based system allows for easy expansion as your business grows. Add locations, employees, shifts, etc.

For organizations looking to upgrade from paper timesheets or outdated software, TimeGuardian Hosted provides an agile, easy-to-use platform that evolves with your business. The system aims to help managers enhance workforce productivity, control labor costs, and ensure payroll accuracy.

Ideal Use Cases for TimeGuardian Hosted

TimeGuardian Hosted is built to serve a diverse range of industries and organizations. It's an ideal timekeeping solution for:

- Restaurant & Hospitality: Manage hourly staff across multiple locations. Schedule in shifts. Track tips. Monitor overtime.

- Healthcare: Track hours worked by nurses, doctors, assistants, etc. Ensure accurate billing for services.

- Field Services: Track start/stop times and locations of field techs. Confirm job duration. Manage schedules.

- Retail: Gain visibility into store performance through labor analytics. Optimize schedules to traffic patterns.

- Manufacturing: Monitor plant floor staffing needs. Track job time by project or phase. Identify bottlenecks.

- Construction: Assign clock in/out to job sites. Track hours across projects. Verify payroll. Enforce schedules.

- Government: Automate timekeeping for police, fire departments, public works, and more. Ensure compliance with labor laws.

- Education: Manage substitute teachers. Track hourly staff like cafeteria, maintenance, etc. Control overtime.

- Nonprofits: Track volunteer hours. Manage hybrid paid/volunteer staff. Maintain schedules.

- Remote Teams: Confirm hours worked. Track time across projects and tasks. Normalize schedules across time zones.

Virtually any business that needs to track employee hours worked, manage schedules, control labor spend, and have verified data for payroll can benefit from TimeGuardian Hosted. The software delivers an enterprise-grade solution tailored for the modern, mobile workforce.

Pricing and Plans

TimeGuardian Hosted offers various paid subscription plans suitable for different business sizes and needs. Options include:

- Core Plan: Starting at $25/month for up to 9 employees. Includes time tracking, scheduling, reporting, mobile apps, and more core features.

- Pro Plan: Starting at $5 per employee/month. Adds enhanced features like geofencing, overtime alerts, PTO tracking, and more.

- Enterprise Plan: Custom pricing. For large businesses. Includes administrator permissions, API access, advanced reporting, and premium support.

- Add-Ons: Such as time clock hardware, advanced scheduling, enhanced support packages.

- Free Trial: 15-day free trial to test system. No credit card required. Full access to software and support.

TimeGuardian Hosted offers competitive pricing relative to other cloud-based timekeeping systems. Bulk discounts are available for larger deployments. Custom pricing is offered for enterprise-level needs.

The free trial makes it easy to evaluate the platform at no cost. Paid plans are billed monthly based on number of employees, with no long-term contracts. Additional fees apply for hardware and enhanced support options.

Conclusion

In summary, TimeGuardian Hosted provides a robust, cloud-based solution for enterprise-grade time tracking and workforce management. The software aims to help today's dynamic, mobile organizations better control labor costs, enhance productivity, and gain insights from their labor data.

With its flexible pricing plans, free trial, and scalable architecture, TimeGuardian Hosted is built to grow with your business. If you're looking to upgrade your organization's timekeeping and attendance tracking, it's certainly an option worth your consideration and evaluation.

Getting Started with TimeGuardian Hosted

For businesses interested in trying TimeGuardian Hosted, getting started is made simple by the vendor. Once signed up for a free trial, you can be up and running just by following a few steps:

1. Add Employees

The first step is to input your employees into the system. This includes details like name, email, phone number, job title, pay rate, and more. Employees can be added one-by-one or bulk uploaded for larger groups.

2. Set Schedules

Next, set schedules for each employee or teams. TimeGuardian makes it easy to create and manage schedules with drag-and-drop calendars. Assign individual shifts or quickly copy a schedule to multiple people.

3. Choose Time Collection Method

You can then specify how employees will clock in and out. Options include TimeGuardian's web portal, mobile app with geofencing, or integration with physical time clocks or other data sources.

4. Configure Rules

TimeGuardian allows you to set up customizable rules like overtime policies, midnight rounding, auto-lunch deductions, and more. Rules can be tailored to locations, departments, or specific employees.

5. Test & Use

Once configured, test that everything is working as expected. Employees can start clocking in and out via web or mobile. Managers gain immediate visibility into real-time attendance reporting.

6. Explore Data & Reports

TimeGuardian provides dozens of reports that can be customized, scheduled, exported, and integrated into your other systems. Start exploring labor analytics to identify issues and opportunities.

Onboarding resources like setup wizards, video tutorials, live chat, email support, and account managers make the implementation process hassle-free. Ongoing product updates add new features and integrations continuously.

Popular TimeGuardian Integrations

A major benefit of TimeGuardian Hosted is its open API that allows seamless integration with hundreds of popular business applications. Some notable integrations include:

- Payroll Systems: Synchronize employee hours to solutions like Gusto, ADP, QuickBooks Payroll, Paychex Flex, and more for automated payroll.

- Accounting Software: Connect labor data to platforms like QuickBooks Online, Sage Intacct, Oracle NetSuite, SAP, and others.

- HR Information Systems: Integrate time and attendance data with BambooHR, Zenefits, Namely, Rippling, and other HRIS solutions.

- Point of Sale: Tie employee schedules and hours to POS systems like Square, Clover, Shopify POS, and many more.

- Productivity Tools: Sync attendance tracking with platforms like Salesforce, Slack, Microsoft Teams, and other tools.

- Smart Building Tech: Integrate office access systems, lighting controls, HVAC, and more to track on-site attendance.

- Badge Systems: Automatically clock employees in/out based on badge swipes at doors or designated stations.

Thanks to these deep integrations, TimeGuardian Hosted doesn't operate as an isolated silo. Instead, it syncs with the other critical platforms you rely on. This enhances functionality and simplifies data sharing.

Customer Success Stories

TimeGuardian Hosted serves thousands of customers across diverse industries. Here are a few examples of customers seeing positive results:

- Pet Goods Plus, a retailer with 50+ locations, cut overtime by 17% annually using TimeGuardian's scheduling tools and overtime alerts.

- Using TimeGuardian, the Kinetix Group, a staffing agency, optimized schedules to match demand which increased productivity by 23%.

- With TimeGuardian, K theano Manufacturing gained visibility into cost overruns by job and project. This allowed them to identify and correct issues.

- By integrating TimeGuardian with ADP payroll, MedPro Healthcare reduced payroll processing time from 4 days to 4 hours.

- The Town of Derry saw a 42% drop in overtime costs by transitioning police and fire departments to automated TimeGuardian tracking.

These examples demonstrate the tangible benefits and ROI possible across sectors. The vendor provides many more case studies highlighting the diverse challenges solved by customers.

TimeGuardian Hosted continues to earn strong reviews from enterprise deployments to small business. It simplifies an otherwise complex aspect of workforce management. To learn more and try it out, be sure to start your free trial today.