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Time tracking and payroll management are critical but often tedious parts of running a business. Keeping accurate records of employee hours worked and calculating paychecks correctly can be a real headache, especially as your business and team grow. This is where a dedicated time tracking and payroll software like Timedox can make all the difference.

In this post, we’ll take an in-depth look at Timedox and explore how this software can streamline and automate employee time tracking, payroll, scheduling, reporting, and more for your business. Whether you're just starting out or managing an established company, Timedox provides the tools you need to efficiently track time and process payroll from anywhere.

What is Timedox?

Timedox is a cloud-based time tracking and payroll management software designed for small to mid-sized businesses. The software allows you to easily track employee time, manage schedules, calculate payroll, generate reports, and more in one centralized platform accessible from any device.

Some of the key features offered by Timedox include:

- Easy employee time tracking with web clock-in/out or mobile app punch-in options

- Automated schedule creation and shift management

- Customizable payroll rules to calculate regular and overtime pay

- Robust reporting on hours worked, labor costs, attendance, and more

- Integration with popular accounting software like QuickBooks

- Optional Timedox Time Clock hardware for on-premise clock-in/out

- User permissions to control access for employees, managers, accountants, etc.

- Secure cloud hosting with automatic software updates

With these features and more, Timedox aims to provide an all-in-one solution to simplify time and attendance tracking, payroll processing, compliance, and labor cost analysis for businesses.

Benefits of Using Timedox

Switching to Timedox from manual processes orspreadsheets can provide a number of benefits for your business:

1. Accurate Time Tracking

The ability to accurately track employee hours is critical for payroll. Timedox allows employees to clock in and out through the web or mobile app, eliminating manual processes. Rules can be set up to define overtime, lunch breaks, and more. This gives managers clear visibility into when employees are working.

2. Automated Payroll Processing

Timedox automates payroll calculation based on hours tracked and user-defined payroll rules. Overtime, holiday pay, reimbursements, deductions and more are automatically factored in for each pay period. This eliminates the need for error-prone manual payroll preparation.

3. Scheduling and Shift Management

Managers can use Timedox to create and manage schedules and shifts for departments or individual employees. This enhances oversight into required coverage and capacity planning. Employees can view schedules and request time off through the mobile app.

4. Labor Cost Tracking

With robust reporting, Timedox enables you to analyze valuable workforce data like total hours worked, labor cost as a percentage of sales, overtime vs regular hours, and more. This kind of insight helps optimize staffing and reduce wasted labor costs.

5. Compliance Safeguarding

From tracking leave and attendance to retaining seven years of records, Timedox helps businesses stay compliant with labor regulations like the FLSA. Automatic meal break deductions and overtime pay help avoid compliance violations.

6. Remote Workforce Management

With cloud access and mobile apps, Timedox enables seamless time tracking and communication for remote employees. Workers can clock in/out and view schedules anywhere with an internet connection.

7. Scalability and Growth

Timedox is designed to scale with a growing business. The software can accommodate an unlimited number of employees as your company expands. Multiple permission levels also support more complex organizational structures.

Getting Started with Timedox

Ready to improve payroll management and efficiency with Timedox? Here are the steps to get started:

1. Select a Plan

Timedox offers several pricing tiers depending on your needs:

- Team plan ($29.90/mo) - for up to 10 users
- Business plan ($49.90/mo) - for up to 25 users
- Pro plan ($99.90/mo) - for unlimited users


A free 14-day trial is available without credit card signup.

2. Setup Your Account

Once signed up, you can setup your company profile, users, payroll schedules, time tracking preferences, and more in the easy-to-use web interface. Guidance is provided to ensure proper configuration.

3. Train Employees

Employee training resources like videos and docs make it simple to get your team up and running with web or mobile clock-in/out and managing their schedules and time off.

4. Add Time Clock (Optional)

If you want employees to clock-in/out on premise, Timedox offers integratable time clock hardware starting at $199. This adds clock-in stations throughout your offices.

5. Track Time and Run Payroll

With setup complete, Timedox will automatically track employee hours, enforce rules, calculate payroll, and generate reports - saving you significant time.

6. Stay Compliant

Timedox ensures you stay compliant by retaining seven years of records and supporting features like leave tracking, automatic meal deductions, and more.

The team at Timedox is dedicated to customer success. Setup assistance and 24/7 customer support are available if any help is needed.

Timedox Integrations

A major advantage of Timedox is its support for integrations with many popular software platforms:

- Accounting - QuickBooks, Xero, FreshBooks

- Payroll - ADP, Gusto, OnPay, Patriot Software

- Productivity - TSheets, Asana, Basecamp, Zoho

- MS Office - Excel, Outlook

These integrations allow Timedox to sync data with other business systems you rely on for accounting, payroll processing, email, and more. This enhances functionality and prevents duplicate data entry between platforms.

For example, hourly and payroll data from Timedox can flow directly into QuickBooks for simplified accounting and finances. Integration with payroll providers like Gusto also allows you to automatically push payroll details into these platforms with each pay period.

Timedox Hardware Options

In addition to the software, Timedox also offers optional hardware products:

Timedox Time Clocks

If you want employees to be able to clock in/out on premise, Timedox offers a variety of time clock hardware options. This includes:

- Web Terminal - $199
Tablet-style touchscreen time clock connects via WiFi. Can be wall mounted or placed on counter.

- WebTerminal L - $299
Larger touchscreen terminal with upgraded processor and usb ports.

- WebTerminal Pro - $399
Top of the line terminal with barcode and magnetic stripe reader. Provides most options.

These professional time clocks allow employees to easily clock in by swiping badges or entering employee numbers. Units have built-in support for the Timedox platform.

Mobile and Desktop Apps

Alongside the web interface, Timedox also provides free mobile and desktop apps for added convenience:

- Android & iOS Apps - Allow employees to clock in/out and manage schedules from anywhere. Managers can also view timesheets and run reports.

- Windows & Mac Desktop Apps - Gives employees and manager access to the full Timedox suite from their desktop.

These apps make time tracking and payroll management possible on the go and from multiple devices.

Is Timedox the Right Choice?

Timedox is an excellent choice for virtually any small business looking to enhance payroll, compliance, visibility, and workforce management through automated time tracking.

Specific types of businesses that can benefit include:

- Retail & Restaurant - Track hourly staff across locations while managing breaks and overtime.

- Professional Services - Log billable hours by project or client for accurate invoicing.

- Field Services - Let field techs clock in/out remotely with mobile apps.

- Healthcare - Scheduling doctors, nurses, and staff with demand-based rotation rules.

- Manufacturing - Tie employee hours to production outputs and projects.

While Timedox has wide applicability, it may not be cost-effective for solopreneurs or very small teams of five employees or less. The premium features tend to provide more value at scale.

That said, the free trial period allows you to test it out risk-free. Many businesses are surprised by how much time and money Timedox is able to save them even early on.

Don’t waste more hours on frustrating manual processes - give Timedox a try to see if it’s the right fit! The team is available 24/7 to help get you set up and answer any questions along the way.

Getting the Most Out of Timedox

Once up and running, there are a few best practices that can help you get the most value out of using Timedox:

Configure Rules and Notifications

Take the time to set up proper overtime, lunch break, and shift rules that align with your policies. Configure notifications to managers when certain rules are triggered, like excessive overtime. This ensures compliance and prevents surprise labor costs.

Use Scheduling Features

Take advantage of schedule templates, demand-based staffing, shift swapping, and time-off requests. This makes staffing more efficient and gives employees ownership of their schedule.

Track More Than Just Time

In addition to core time tracking, utilize other built-in features like mileage and expense reimbursement, leave accruals, pay types, and advanced custom fields. This centralizes more employee data.

Monitor Labor Costs

Keep a close eye on reports related to labor costs as a percentage of sales, overtime vs regular hours, idle time, and overtime frequency. Identify problems and make adjustments to optimize staff and reduce waste.

Automate Integrations

Automate flows of data between Timedox and your payroll, accounting, and other platforms. This prevents duplicate data entry and ensures all systems are in sync.

Limit Access

Take advantage of permission settings and restrict unnecessary access. Employees only need ability to clock in and view schedules. This enhances security and reduces confusion.

Train New Users

When onboarding new employees, provide proper training on how and when to clock in, take breaks, request time off, and use the mobile apps. Proper use drives maximum value.

Stay Up-to-Date

Take advantage of new features and improvements by keeping Timedox software up-to-date whenever new versions are released. Updates contain valuable enhancements.

Reach Out for Support

Don't be afraid to leverage Timedox's stellar customer support team whenever you need assistance. The team is extremely knowledgeable and responsive to any issues or questions.

By following tips like these, you can optimize Timedox usage and truly transform the way you handle time, attendance, payroll and more. Proper use cases and change management are key to realizing maximum benefit.

Comparing Timedox to Alternatives

While Timedox is competitively priced and stacked with features, it isn't the only time and payroll software option. Top alternatives to consider and compare include:

- TSheets - More focused on deep time tracking than payroll. Offers strong mobile experience.

- Zoho Payroll - Integrates with other capable Zoho business apps like CRM and HR tools.

- Patriot Payroll - Designed specifically for full-service payroll processing needs. Light on time tracking.

- Gusto - Provides complete HR, benefits, and payroll management. Ideal for rapid hiring companies.

- QuickBooks - Time tracking and payroll features built into popular small business accounting software.

Each platform has unique strengths and weaknesses that may align better with your specific needs and budget. Key considerations are reporting needs, mobile functionality, scalability, ease of use, and whether or not the solution has to integrate with existing tools.

The best way to determine what works best really is to try the software yourself. Timedox offers an unconditional free trial to experiment with firsthand before buying. There are no logins or credit cards required to start testing out the features and user experience.

Give Timedox a Shot!

Time tracking and payroll may not be the most glamorous parts of operating a business, but they are critically important. Manual processes simply create too much margin for human error and inefficiencies as a company scales.

Leveraging software like Timedox allows you to automate and streamline these necessary evils of management. This frees you up to focus on running and growing your business, not logistics and paperwork.

With accessible pricing, robust features for businesses of any size, and outstanding customer support, Timedox is a reliable solution to consider. The software brings order and insight to employee attendance, hours worked, labor costs, and payroll compliance.

Don't let another pay period go by stuck in spreadsheet purgatory - give Timedox a try for yourself today!