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Businesses rely on accurate time tracking to ensure payroll is processed correctly. Without a reliable system, payroll errors can occur frequently, leading to poor employee satisfaction and even potential legal issues. Timeclock Plus offers a comprehensive solution built specifically for managing employee time and attendance. In this post, we'll take an in-depth look at Timeclock Plus, its key features, pricing, and how it can benefit your business.

About Timeclock Plus

Timeclock Plus is a robust online employee time tracking and scheduling software designed for businesses of all sizes. It was created in 2000 by Data Management Inc, a Utah-based company focused on developing innovative workforce management solutions.

The software aims to replace antiquated paper timesheets and clunky spreadsheets with an easy-to-use online system accessible from any device. Timeclock Plus is suitable for businesses in various industries including healthcare, manufacturing, retail, hospitality and more. Some key facts about Timeclock Plus:

- Used by over 25,000 organizations globally
- Available in 8 languages
- 4 different software editions to meet business needs
- Integrates with 150+ payroll providers
- Rated #1 time and attendance software by users on Capterra


With Timeclock Plus, managers can track when employees start and stop work, take breaks, switch tasks and more. The interactive dashboards provide real-time insight into labor costs, overtime, schedules and other key workforce metrics. Now let's explore some of the notable features of Timeclock Plus.

Key Features and Benefits

Easy Time Tracking

The cornerstone of Timeclock Plus is easy and accurate time tracking. Employees can punch in and out in several ways:

- Time clock terminals - special hardware devices installed at your locations
- Web browser - employees log in to punch in and out
- Mobile app - supports GPS punching and facial recognition
- Phone call - automated clock in and out by calling a toll-free number


Managers can see in real-time who is currently punched in and review timesheet data easily. The system automatically calculates total hours worked and populates this into payroll. This eliminates manual calculations, reducing payroll errors and saving administrative time.

Scheduling and Shift Management

Timeclock Plus provides advanced scheduling capabilities to properly staff your locations. Managers can:

- Create recurring shift templates that apply to groups of employees
- Build schedules and assign employees to shifts
- Set minimum hours thresholds for part time workers
- Allow shift sign ups and trades among employees
- Track schedule compliance and enforce scheduled hours


With robust scheduling features, overtime is minimized and labor costs are optimized. Last minute call-offs are easily managed right within the system.

Accrual Tracking

The software can track vacation, sick time, PTO and other leave accruals. Rules can be set up for how accruals are earned and maximum balances. As employees use leave, balances decrement automatically. This eliminates the need for error-prone manual accrual tracking.

Notifications and Alerts

Timeclock Plus has built-in notifications to alert managers about issues that require attention. For example, you can be notified when:

- An employee punches in early or late
- Lunch breaks are too short
- Excessive overtime is accrued
- Employees are absent or late


Custom reminders can also be set up, such as notifying an employee 15 minutes before the end of their shift. Alerts help enforce schedules and policies for better workforce control.

Reporting and Analytics

Robust reporting is included to turn time data into useful insights. Timeclock Plus has over 80 built-in reports including:

- Hours worked - details total hours by employee
- Labor distribution - shows hours allocated to departments/locations
- Late arrivals - lists instances employees punched in late
- Absenteeism - tracks unscheduled absences
- Overtime - monitors excessive OT hours
- Project tracking - reports hours worked on specific jobs


Charts and graphs visualize trends over custom date ranges. All reports can be exported to Excel, PDF or CSV formats. Reporting gives visibility into workforce utilization, overtime costs, productivity and more.

Payroll Integrations

One of the biggest benefits of Timeclock Plus is integration with 150+ payroll systems, including:

- ADP
- Paychex
- QuickBooks
- BambooHR
- Gusto
- UKG (Ultimate Software)


This allows employee timesheets to flow automatically into your payroll platform. Hours worked are seamlessly transferred over, eliminating redundant manual data entry. Payroll accuracy improves since there is no re-typing of hours. This saves significant administrative time and expense.

Other Notable Features:
- Role-based access controls (super admin, manager, employee)
- Customizable dashboards by user role
- IP restricted access with extensive audit logs
- GPS mobile punching with geofencing
- Facial recognition punching from mobile
- Employee schedule trade board
- Track hours across multiple departments
- Bill hours to clients for time tracking
- Automated break and overtime enforcement
- Real-time employee locator map
- Customizable manager homepages
- Extensive API for software integration
- Unlimited phone, email and chat support


Hardware Options

In addition to the software, Timeclock Plus offers optional hardware time clocks for businesses that want an on-premise punching solution. Employees can punch in and out by swiping badges or using integrated biometric fingerprint readers.

Some of the time clock models include:

- Atlas series - Economical badges swipe clocks
- Standard series - Rugged aluminum design, touch screen display, WiFi connectivity
- Professional series - Largest touchscreens, smart proximity badge readers, optional barcode scanner, biometric readers. Meets ADA compliance.


Timeclock Plus time clocks integrate seamlessly with the software. Transactions are transmitted in real time over the internet back to the system. This provides businesses with on-premise punching while still gaining the reporting and compliance benefits of the web-based software.

Editions and Pricing

Timeclock Plus is available in four editions to meet the needs of different business sizes and feature requirements.

- Core Edition ($5 per user per month) - The basic software with web punching, scheduling, reporting and integrations. Ideal for smaller businesses.

- Pro Edition ($6 per user per month) - Adds courteous notifications, custom fields, enhanced break rules, job code tracking and more advanced features.

- Enterprise Edition ($7 per user per month)- The full suite with advanced reporting, accruals, geospatial punching, facial recognition and all premium features. Best for large businesses and franchises.

- Reseller Edition - For resellers and franchisors managing multiple locations. Includes multi-location management and custom branding. Contact for pricing.

There are volume discounts available for larger numbers of employees. Custom quotes can also be provided. The software requires an annual contract that can be paid monthly or upfront.

All editions include unlimited user logins, phone and email support, software upgrades and mobile access. Additional fees apply for time clock hardware if required.

Implementation and Training

Timeclock Plus prides itself on quick and simple software implementation. The cloud-based system allows you to be up and running quickly without lengthy IT project cycles. New customers are assigned a dedicated implementation manager who handles the transition and training every step of the way.

The software utilizes a templated "smart setup" driven by an intuitive step-by-step wizard. Managers can be trained on the system in 30-60 minutes. Detailed online help documentation and video tutorials are also available within the software. Plus unlimited over-the-phone technical support is included.

Overall, Timeclock Plus strives to make the onboarding process as easy as possible to get your company successfully using the system quickly.

Why Timeclock Plus?

Accurately tracking employee hours is crucial for payroll, compliance and controlling labor costs. Timeclock Plus provides a comprehensive suite of workforce management tools while remaining easy to use. Benefits for your business include:

- Replaces inaccurate paper timesheets and manual processes
- Accurately calculates total hours worked for payroll
- Eliminates redundant payroll data entry through integrations
- Enables real-time punch monitoring from anywhere
- Advanced scheduling minimizes labor costs and overtime
- Custom reporting for payroll, productivity and compliance
- Options for web, mobile and on-premise punching
- Used by over 25,000 businesses globally
- Implementation guidance from seasoned experts


The bottom line is Timeclock Plus enables businesses to better manage employees, control labor, process payroll seamlessly and make strategic decisions. The software pays for itself through time savings and improved payroll accuracy. With robust functionality paired with ease of use, Timeclock Plus is regarded as an industry leader in the time and attendance space.

Industry Use Cases

With its flexibility and scalability, Timeclock Plus caters to a diverse range of industries. Here are some examples of how businesses are using the software:

Healthcare

In hospitals and medical clinics, caregivers cannot be tied to a computer for punching in and out. Timeclock Plus allows doctors, nurses and other medical staff to punch in via mobile from anywhere in the facility. GPS geofencing ensures compliance by tracking punches within a defined geographical area. Patient billing hours are also tracked accurately.

Construction

For crews in the field, the mobile app enables easy punching from the job site. GPS coordinates validate the location of punches. Project hours are tracked to different job codes. Managers stay on top of schedules and labor costs across multiple construction sites.

Hospitality

Hotels, restaurants and entertainment venues have variable schedules and high turnover. Timeclock Plus streamlines scheduling for these demanding environments. Last minute shift trades and overtime alerts control labor costs. Integrations with POS systems capture hours worked when punching isn't feasible.

Retail

In chain stores and franchises, adhering to corporate policies is key. Advanced features like schedule enforcement, missed punch alerts and geofencing ensure retail employees stay compliant. Headquarters can access reporting on overtime, absenteeism and more across all locations.

Manufacturing

For industrial environments, Timeclock Plus offers rugged metal time clocks that withstand dust, dirt and liquids. Employees can punch in and out on the shop floor without using a shared computer. Hours are tracked across production steps for detailed costing data.

Government

Strict policies and accurate time tracking is crucial in the public sector. Timeclock Plus provides the controls needed for managing police, fire, municipal and other government employees. Advanced reporting aids in transparency and accountability to taxpayers.

In Summary

Timeclock Plus provides a robust, end-to-end solution for managing employees, schedules and payroll. Key highlights:

- Replaces inaccurate manual timekeeping
- Optimizes schedules to control labor costs
- Powerful reporting for payroll, compliance and analytics
- Integrates seamlessly with major payroll systems
- Supports various industries such as healthcare, retail, construction and more
- Cloud-based with rapid implementation practices
- Garners superior reviews and ratings by customers


With solutions catering to businesses of all sizes, Timeclock Plus is a proven time tracking and scheduling platform. The extensive features, ease of use and great support make Timeclock Plus a leader in workforce management software.