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Keeping track of employee hours is a critical task for any business owner. Accurately recording and calculating hours worked ensures employees are paid correctly and helps businesses stay compliant with labor laws. However, time tracking can become a real headache, especially for small business owners without a large HR department.

That's where software like On The Clock comes in. On The Clock is a web-based time clock application designed specifically for small business needs. With its simple interface, flexible plans, and robust feature set, On The Clock makes time tracking easy and affordable.

In this article, we'll take a close look at On The Clock's features, pricing, and who it's best suited for. Read on to see if this time clock solution is the right fit for your small business!

Core Features and Benefits

On The Clock offers all the essential features a basic time clock needs, plus some nice extra tools that enhance usability. Here are some of the key benefits On The Clock provides:

- Easy time punching for employees - Employees can punch in and out via the web app on any internet-connected device. The interface is clean and intuitive for staff of all tech skill levels.

- GPS punch verification - The app uses GPS to verify when employees punch in and out. This prevents "buddy punching" where one employee clocks in/out for another.

- Overtime tracking - On The Clock automatically calculates overtime based on hours worked in a pay period. This saves managers time calculating OT.

- Job tracking - Employees can assign hours worked to specific jobs or projects. This allows better time allocation reporting.

- Payroll reports - The system generates reports with hours worked and other payroll details. These can be exported for easy import into payroll software.

- Leave management - On The Clock accommodates vacation, sick time, and other leave requests. Managers can approve or deny requests right in the system.

- Notifications - It sends notifications about punch status, overtime hours, and other timely alerts to both employees and managers.

- Access levels - Managers have access to all employee timesheets and tools. Employees only see their own timecards for punching.

The platform covers the core functionality a basic time clock system needs while also providing some extras like leave management and GPS verification. These extras come in handy for more seamless time tracking.

Plans and Pricing

One major perk of On The Clock is the free plan for up to 2 employees. This allows very small businesses to use the software at no cost. There are also two paid plans:

- Basic - $3.50 per employee/month billed annually - Up to 10 employees
- Pro - $5.50 per employee/month billed annually - Unlimited employees


The Pro plan unlocks a few additional features like department tracking, more robust reporting, mass timesheet edits, and custom user permissions. However, the free and Basic plans contain the core features most small businesses will need.

For companies that want full control, On The Clock does not require getting specialized time clock hardware. All punching can be done directly through the web and mobile apps. However, they do integrate with leading time clock makers like Lathem, Acroprint, and more. So hardware can be added for companies that prefer on-site clock terminals.

Implementation and Use

On The Clock was designed for quick, hassle-free implementation. Companies can be up and running just minutes after signing up. The process typically involves:

- Owner signup - Create a company account and add business details like payroll schedules.

- Employee creation - Add employees to the system and set access permissions for each.

- Training - Show employees how to punch in/out through web and mobile apps.

- Tracking - Employees start punching on jobs and breaks. Data generates timesheets and reports.

The system is extremely user-friendly. Employees won't need extensive training to adopt the system into their routines. And with web and mobile access, they can punch from anywhere conveniently.

Managers can monitor timesheets in real-time to track hours worked and catch errors. Notifications keep them aware of overtime hours or missed punches that need approval. The platform is designed to create a smooth, unified process between employees, managers, and payroll.

Who Is It Best Suited For?

On The Clock was built for small business owners looking for an affordable, low-maintenance solution for tracking employee hours. The features and pricing plans are ideal for:

- Businesses with hourly employees - Any business paying employees by the hour needs time tracking. On The Clock is tailored to handle common hourly workforce needs.

- Teams with up to 10 employees - The low-cost Basic plan covers teams with up to 10 employees. Larger businesses may benefit from upgrading to the Pro plan.

- Field service businesses - Companies with off-site or mobile employees can track punches via mobile app from any location. GPS verification also ensures remote staff are punching accurately.

- Simple payroll needs - On The Clock generates reports to feed into payroll systems. But businesses needing more complex payroll may need an integrated payroll solution.

- Low-budget businesses - The free plan for up to 2 employees and low Basic plan rate make On The Clock accessible for most budgets.

- New and growing companies - The system is easy to set up as your workforce grows. It can scale up gracefully alongside your expanding team.

With its simplicity and affordability, On The Clock removes headaches for small business owners managing hourly staff. Companies can streamline payroll, reduce labor compliance risks, and gain insights into staff productivity. The free plan lets you try it risk-free before upgrading as your team grows.

Conclusion

Managing hourly employees without proper time tracking can quickly become an organizational nightmare. On The Clock provides an intuitive web-based solution perfect for simplifying time management at small businesses.

Some key advantages include:

- Free basic plan with core features
- Easy web/mobile punching for employees
- GPS geofencing to prevent punch errors
- Leave management and overtime tracking
- Robust reporting with exportable payroll reports


On The Clock tackles the essentials of time tracking while providing extras like leave management and GPS punch verification. With customizable plans, businesses only pay for features they need.

While it may lack some of the advanced features larger corporations require, On The Clock hits the sweet spot for small business time tracking. It delivers exactly what growing companies need - an affordable, low-hassle solution to simplify employee payroll and compliance. The free plan lets you test drive the software, but the paid Basic plan provides complete time management for only $3.50 per employee a month.

For any small business owner struggling with timecards, timesheets, and payroll, On The Clock is worth exploring. Its combination of simplicity, flexibility, and affordability can save companies major time, effort, and money managing hourly staff. Sign up for a free account today and see how On The Clock can work for your business!

Integrations

On The Clock plays nicely with other systems to create an expanded ecosystem. Some of the platforms it integrates with include:

- Payroll software - Seamlessly export hourly data into leading payroll systems like Gusto, QuickBooks, ADP Workforce Now, and more.

- Accounting platforms - Integrate clock data with accounting tools like QuickBooks Online and Xero for easier bookkeeping.

- HR systems - Sync employee data with HR platforms like BambooHR to centralize staff management.

- Productivity trackers - Connect with project management tools like Asana, Trello, and Jira to align time with tasks.

- Time clock hardware - Use with badge terminals from Lathem, Acroprint, and more for on-site punching.

These integrations allow On The Clock to feed vital data into other business platforms. This creates a unified tech stack that gives managers better insights across accounting, project management, and staffing.

On The Clock API

On The Clock also offers an advanced API for custom integrations. This allows developers to build custom solutions pulling employee time data into proprietary or niche software systems not supported by default integrations.

The REST API enables pulling employee and clock data into apps via common programming languages like PHP, Ruby, Python, Java, and more. Documentation includes code libraries and samples to accelerate development.

While the out-of-the-box integrations will serve most use cases, the public API opens the door for tailored solutions. Companies relying on unique or proprietary systems can pipe data as needed through API customization.

Customer Support

On The Clock offers solid customer support through several channels:

- Email support - Get guidance on platform setup, usage, and troubleshooting issues. Responses are prompt during business hours.

- Live chat - Chat in real-time with a support rep to get quick answers on the spot.

- Phone support - Speak directly with a knowledgeable rep during regular business hours.

- Help center - Search the online knowledge base for how-to guides, setup instructions, and FAQs.

- Onboarding - Get guided setup assistance when first implementing the system.

Support options accommodate different communication preferences. Having direct channels like phone and chat ensures users get timely responses, not just delayed emails.

The company prides itself on providing exceptional customer support from real humans. This helps customers get maximum value from the system with any issues resolved promptly.

Security

Data security is paramount for any system tracking sensitive employee information. On The Clock utilizes robust measures to keep data protected:

- 256-bit SSL encryption - All data transmission is encrypted end-to-end to prevent intercepted data.

- Role-based access - User permissions ensure staff only access appropriate data.

- Two-factor authentication - Users can enable 2FA for enhanced login security.

- SOC 2 compliance - On The Clock undergoes rigorous independent security audits to verify security practices.

- Cloud hosting - Servers are housed in top-tier secure data centers with redundancy and backups.

- No local data storage - All data resides in the cloud so there's no vulnerability of local systems.

These layers of protection meet stringent security standards for handling HR data. Customers can trust the platform adheres to best practices for data security and compliance.

On The Clock: Simple Time Tracking That Grows With Your Business

Accurately tracking employee hours and ensuring proper payroll should be simple, not a complex headache. On The Clock lives up to its name by providing hassle-free time tracking tailored to small business needs.

With free plans to accommodate early growth, flexible pricing to add features as your team expands, and robust functionality suited for hourly workers, it's the ideal timekeeping solution for SMBs. The wide range of integrations gives managers complete visibility into staff data across your tech stack.

If frustrating timecards and payroll reconciliation have you feeling short on time as a business owner, On The Clock can help you take back control. Simplify time management and let your small business focus on serving customers, not chasing hours and punch cards. The system scales up seamlessly alongside your company's growth.

Visit OnTheClock.com today to start your free trial and see how much time and effort this streamlined solution can save your business. Sometimes, managing hourly employees just comes down to finding the right clock. With On The Clock, you can clock in some serious time savings and get back to growing your business.