Time tracking. It's a necessary evil for any business with hourly employees. And doing it manually with paper timesheets can be a nightmare of inefficiency and frustration. But payroll tech innovator Open Time Clock is poised to revolutionize time management with their new proximity badge time clock system.
At the heart of Open Time Clock's new system is the Product T1 time clock. This sleek device allows employees to clock in and out with a simple wave of their RFID badge. No more jammed timecard slots or playing “find the stamp”. Employees get right to work without fuss.
The Product T1's 7-inch touchscreen gives employees access to plenty of useful information right at the time clock. View hours for the week or pay period, change departments, add amounts for tips or reimbursements—employees can manage their own time tracking on the user-friendly display.
From an employee perspective, the badge wave clock-in is super convenient. But the biggest benefits of the Product T1 system are on the management side. The time clock's built-in intelligence syncs data in real time to Open Time Clock's cloud-based time and attendance software via WiFi, Ethernet, or Power over Ethernet (P.O.E.).
This real-time syncing means no more chasing down employees for missing paper timesheets. Manager and admins can access and manage employee time cards remotely from anywhere via the cloud software. The Product T1 system makes employee time tracking effortless and efficient.
With employee clock-in data synced in real time to the cloud software, Open Time Clock can generate reports and analytics for supervisors on the fly. The software's intelligent reporting provides insights like:
These kinds of insights allow supervisors to closely monitor labor costs, productivity, and compliance issues in real time. Software-based time intelligence can help supervisors refine schedules, identify training needs, and drive productivity.
To make access easy for supervisors, Open Time Clock allows custom roles and permissions to be set up within the cloud software. Managers can be given access to view and edit time cards for just their direct reports, or across entire departments. Custom access prevents the need to juggle multiple logins or share generic credentials.
Supervisors can also limit what employees see and access on the time clock's display. Options like restricting punch edits or hiding rate information help prevent buddy punching situations. Granular controls keep access secure while allowing just the right level required for each user's job duties.
A huge benefit of the Product T1 system is the seamless integration between the physical time clocks and the cloud software. Since employee data is synced in real time, no manual import/export of data files is needed. The time clocks and software stay continuously aligned.
This means no more dealing with discrepancies between “the computer's version” and “the clock's version” that managers inevitably had to fix. Open Time Clock's tight hardware/software integration reduces redundant manual work so managers can focus on actual time management.
Open Time Clock's employee time management software doesn’t just work at a desk. It's built to be accessed on the go via smartphone or tablet. When supervisors are on the move or offsite, they can still check schedules, approve time sheets, and handle other tasks.
For field employees out on job sites, Open Time Clock offers mobile-based GPS tracking. Employees can clock in and out using a mobile app that uses geofencing to verify jobsite arrival and departure. GPS tracking adds another layer of validation to prevent time theft.
The modular nature of Open Time Clock's proximity badge time clocks allows a system to be easily expanded. Clocks can be added at additional locations as a business grows. The cloud software syncs seamlessly with multiple clocks.
Large enterprises with hundreds of employees across multiple sites can deploy dozens of clock terminals linked to a central database. Open Time Clock's seamless scalability means the system can grow along with your business needs.
With Open Time Clock handling employee time tracking via cloud software, compliance with labor laws like meal break enforcement happens automatically. The system can be configured to prevent clock-ins during unpaid break windows and track missed or late breaks.
The software integrates absence tracking and PTO balances and can trigger compliance alerts. This automated compliance helps mitigate the risk of labor law violations that result in fines or lawsuits.
Open Time Clock's software doesn’t just track time, it transforms raw data into actionable insights displayed in real-time dashboards and custom reports.
Supervisors can view or export reports on:
These analytics help managers optimize schedules, reduce unplanned overtime, refine business processes, and drive productivity. Custom reports can be generated on demand or scheduled for automated delivery to stakeholders.
With Open Time Clock's mix of proximity badges, geofencing mobile clock-in/out, and software access controls it's very difficult for buddy punching to occur.
Since employees must clock in using their own unique badge, stealing hours on another's timecard can’t happen. GPS tracking prevents off-site clock-ins when working remotely. And locking down software access prevents edits by supervisors friendly to certain employees.
Open Time Clock's layered security safeguards payroll dollars while providing supervisors visibility into validated employee hours. Software analytics can also detect patterns indicating potential buddy punch situations for further investigation.
Open Time Clock's time and attendance software integrates directly with major payroll, accounting, HR, and ERP platforms. Employee hours data flows seamlessly into payroll processing with no manual transfer or re-entry needed.
Platforms like Quickbooks, Microsoft Dynamics, BambooHR, and more can ingest Open Time Clock data which reduces errors and streamlines systems. APIs allow other custom platforms to integrate the time tracking data as needed.
At first glance, implementing a high-tech time tracking system might seem expensive compared to paper timesheets. But the cost savings Open Time Clock generates often outweigh the initial investment.
Calculations by leading industry groups like the American Payroll Association estimate manual time tracking can cost $2,500 or more annually per employee when accounting for human error, fraud, and inaccurate job costing.
At large organizations these costs add up dramatically. Bottom line impact through boosted productivity, fraud reduction, and streamlined payroll processing make Open Time Clock a value-driving asset.
Open Time Clock's new proximity badge time clock system provides:
With innovations like Open Time Clock's Product T1 time clock and intelligent software, businesses are empowered to take employee time management into the modern mobile era. Seamless time tracking unlocks data insights and drives productivity while minimizing risk and reducing costs. The future of seamless time management is here. Open Time Clock holds the key.
Create a free account
Open Time Clock is a powerful and user-friendly online time clock software designed for businesses of all sizes. It offers a comprehensive set of features to effectively manage employee time and attendance. With real-time tracking capabilities, employers can monitor employee hours from anywhere, whether in the office or on the go. The system supports various functionalities such as timesheet management, payroll automation, project tracking, and scheduling. It includes advanced features like geofencing, facial recognition, and GPS tracking to ensure accurate attendance records and prevent time fraud. Open Time Clock provides secure data storage, reliable performance, and flexible access options via desktop, mobile devices, and browsers. With its intuitive interface and extensive reporting capabilities, businesses can streamline their time management processes and enhance productivity. Sign Up Now!
