If you choose to set up employees to record their time using web-enabled devices like smart phones, now you can verify that remote-based workers are where they should be when they record their work hours. Open Time Clock employee clock in app settings can be configured so that employees will only record punches if their smartphones have the GPS location recording enabled. The recorded GPS coordinates are sent to the Open Time Clock Online server and convey the location of the device when employee clocks in or clocks out.
Open Time Clock works great for employees that are remote. They can use the app to clock in and out showing their GPS location. We know they are on the job when they clock in. I recommended this system if you have remote employees.
Are your payroll people working from home too? No worries, with real-time remote access on demand to employee timesheet data, reports and calculations within your Open Time Clock software, they can complete the preparation and processing of payroll quickly. No matter if employees clock-in and out using a time clock, a home PC, or mobile smartphone, incorrect data and missed employee punches can be identified as they occur and corrected within Open Time Clock before it's time to export data for payroll. Open Time Clock provides for simplified employee time tracking, much faster payroll processing, and a healthier work environment.
As we mentioned above, the world has changed rapidly and radically over the past year or so. What we all should have learned during this time is that you really cannot predict what's going to happen next or where world events are going to take us. The best way to deal with that from a payroll management perspective is to have as many capabilities available as possible, and that clearly includes remote employee time tracking.
For various reasons, an appreciable percentage of workers will be handling their duties from somewhere other than a centralized office not only for the foreseeable future, but permanently. This process of remote employee time tracking is a challenge, but it's one that can be overcome with our solutions quickly and efficiently. Not only will you enjoy the ability to handle remote worker time management with ease, but you'll also soon discover that our solutions are easy to use and fully customizable. You won't have to become a programmer - or hire one - to unleash the power of Open Time Clock software.
We invite you to take a look at the capabilities presented below and to contact us with any questions you may have. We'll be happy to walk you through the process, what you can expect and what you'll need in order to handle remote employee time tracking in a streamlined and seamless manner. The world is changing, and that includes the ways in which people work and organizations are run. Let us help you not only accept that, but embrace it.
Everything you need. From front to back.
| Features | Mobile App | Web Portal | Time Clocks | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Employees | Supervisors | Employees | Supervisors | Employees | Supervisors | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| USER FEATURES | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Clock In/Out | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Transfer Department with Employee Level Validation | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| View Current and Historical Data by Pay Period | ✔ | ✔ | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| View your Benefit Time Balance | ✔ | ✔ | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| View your Pay Period Totals by Pay Code | ✔ | ✔ | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| View your Punches by Day | ✔ | ✔ | ✔ | ✔ | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Request Time Off from Supervisor | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Approve or Deny Time Off Requests from Your Employees | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Add or Delete Punches on your Personal Timecard | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Add or Delete Non-Work Time on your Personal Timecard | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| View List of your Employees with current In Out Status | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| View Punch Times for your Employees | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| View Benefit Time Balancees for your Employees | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Add or Delete Punches for your Employees | ✔ | ✔ | ✔ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Add or Delete Time Off for your Employees | ✔ | ✔ |
| Run Reports on Current and Historical Periods | ✔ | ✔ | ✔ | ✔ | ||
| View Employee Work Schedules | ✔ | ✔ | ✔ | ✔ | ||
| Edit Employee Work Schedules | ✔ | ✔ | ✔ | ✔ | ||
| Add Amounts or Tips | ✔ | ✔ | ||||
| Add or Terminate Employees | ✔ | ✔ | ✔ | ✔ | ||
| Export Payroll Data | ✔ | ✔ | ✔ | ✔ | ||
| Manage Time Clocks | ✔ | |||||
| Edit Schedules | ✔ | ✔ | ✔ | ✔ | ||
| SYSTEM FEATURES | ||||||
| Native iOS and Android Apps available in App Stores (no charge) | ✔ | ✔ | ✔ | ✔ | ||
| GPS Location Tracking of All Transactions | ✔ | ✔ | ✔ | ✔ | ||
| Offline Mode when Internet Access Unavailable | ✔ | ✔ | ||||
| User Level Permissions and Access Rights** | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Send Feedback | ✔ | ✔ | ✔ | ✔ | ||
| Change Password | ✔ | ✔ | ✔ | ✔ | ||
| Login Page Password Reset | ✔ | ✔ | ||||
| IP Address Restrictions for logging in | ✔ | ✔ | ✔ | ✔ |
**List of Permissions: Clock In/Out, Transfer, Edit Personal Daily Card, View Benefit Time, Edit Employee Daily Card, View Employee Benefit Time, Change Password
Maintaining accurate payroll records is a challenge even when all employees are working under one roof. When your workforce is dispersed across multiple locations and time zones, that task becomes exponentially more difficult. Open Time Clock provides the time tracking tools and intuitive interface you need to remove the complications from processing payroll for a distributed workforce.
With our real-time punch validation system, errors and discrepancies in time tracking data are identified the moment they occur, not days or weeks later when memory has faded and records are out of sync. Items like missed clock in/out punches, unauthorized overtime, and out of schedule punches are flagged right away so supervisors can take corrective action while details are fresh.
Manual payroll processing leaves too much room for mistakes like transposition errors, incorrect formulas, and overlooking details. Open Time Clock eliminates those errors by automatically applying your company's pay rules, labor laws, overtime policies, and more as punches are entered. Gross pay, taxes, net pay, PTO, and other totals are calculated instantly.
When it's time to export your perfectly validated and calculated time data over to your payroll system, one click exports make it happen. There's no need to try and decipher reports or re-enter data. Just verify the totals and export the file. We integrate seamlessly with all popular payroll services like ADP, Paychex, QuickBooks, and more.
It's impossible to effectively manage a distributed workforce if you don't have full visibility into what employees are actually doing day-to-day. Open Time Clock gives you the reporting power you need to see labor trends, identify issues, properly compensate employees, and make informed decisions.
You don't have to wait until the end of a pay period to start piecing together what happened. With our cloud-based solution, reports can be run for any date range with just a couple of clicks. Need to validate overtime from last weekend? Pull up the report in seconds from anywhere.
While viewing reports in the Open Time Clock console provides plenty of insight, often the underlying data is needed as well. With one click, any report can be exported to CSV or Excel formats for additional analysis and record keeping. These exports include all data columns, filters, date ranges and customizations used in the report.
For reports you need on a recurring schedule, Open Time Clock can deliver them straight to your email inbox automatically. Set the report details once, choose a frequency like daily, weekly or monthly, and the reports will be generated and emailed without any additional effort.
Managing remote employees doesn't have to be a challenge, even if your current processes and systems don't properly support it. Open Time Clock provides purpose-built solutions that streamline time tracking, reporting, and payroll for dispersed workforces of all sizes and across all industries. We'd love to discuss your needs and show you how Open Time Clock can help. Contact us today to schedule your free demo!
You need powerful tools to manage remote workers, but your budget is still a top concern. We get that. Open Time Clock provides robust capabilities at extremely affordable rates. With flexible plans based on the number of employees, you can get exactly what you need now and easily scale up as your business grows.
Avoid large upfront costs while maintaining the flexibility to adjust your service plan month-to-month. Start small and increase employees and features when the time is right.
You aren't locked into long term contracts. If your needs change or you decide to go another direction, you can cancel anytime without early termination fees.
The monthly rate covers full access for all your employees including mobile apps, web portal, time clocks and more. There are no extra costs for devices, support, upgrades or maintenance.
The more employees you have, the lower your per-employee rate. Discounts kick in at 11, 26, 51, 101 & 201 employees. Support unlimited employees for one low rate.
Remote work is here to stay. Make sure you have the tools to not just manage, but thrive with distributed teams. Reach out to the responsive support team at Open Time Clock to discuss your unique needs and get pricing info tailored to your business. Migrating to our system is quick and easy with no disruption to your operation. Now is the perfect time to get started with a free demo!
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Open Time Clock is a powerful and user-friendly online time clock software designed for businesses of all sizes. It offers a comprehensive set of features to effectively manage employee time and attendance. With real-time tracking capabilities, employers can monitor employee hours from anywhere, whether in the office or on the go. The system supports various functionalities such as timesheet management, payroll automation, project tracking, and scheduling. It includes advanced features like geofencing, facial recognition, and GPS tracking to ensure accurate attendance records and prevent time fraud. Open Time Clock provides secure data storage, reliable performance, and flexible access options via desktop, mobile devices, and browsers. With its intuitive interface and extensive reporting capabilities, businesses can streamline their time management processes and enhance productivity. Sign Up Now!
